Camp Forms and Registrations

IMPORTANT DATES
Camp
July 28-August 2, 2019
Registration opens
8:00am on January 1, 2019
Registration closes
When camp reaches capacity – 100 girls.
Financial aid applications due
February 1
Health forms and final payments due
June 1

Camp drop off and pick up times
Check-In – Sunday, 7/28 2:00-3:00pm
Closing Ceremony – Friday, 8/2 11:00am (parents may arrive to pack up gear between 10:30 and 11:00).
Ceremony lasts approximately 30 minutes.

If you are not a Girl Scout, please fill out both the Camp Registration Form AND the Girl Scout Registration.

If you have any difficulty with any form, particularly with the submit button, try using a different Web browser (Safari and Chrome seem to work the best).

Required for all Girls and Adults:
Health Form
A Health form is required from every camper and adult staff member.

The Medication Authorization Form is page 2 of the health form and is also required from every person at camp. Note that a DOCTOR must sign for ALL medications, including over-the-counter dugs.

Action Plans for those with asthma and Epi-Pens
Asthma Action Plan
EpiPen Action Plan for Allergies

For Girls and Adults who want to Zip Line.

For girls AND adults who are not registered with Girl Scouts.
Girl Scout Registration
This is required for all campers and staff for insurance purposes.  This includes all campers and volunteers who are not currently active in a Troop. This is not your camp registration.

For girls seeking Financial Aid:
Campership Application – This form must be filled out if a camp scholarship is desired.  The amount of money given is based on the number of applicants and the amount of money given to us by benefactors that year. Financial Aid forms are due February 1.

All persons wishing to become a volunteer at Summer Roundup must an application and submit references. Once a person has been accepted as a New Team Member, all background checks are required (CPS background check, GSCB background check, State and Federal fingerprint processing):

Application for New Staff

Please fill out this online application, and print the reference forms below.  If you are not a registered Girl Scout volunteer, you must join Girl Scouts using the Personify Scout Registration above.

Reference for New StaffPlease send the link to this reference page to 3 persons unrelated to the yourself.

All staff age 18 and/or beyond high school must have the following forms on record with Summer Roundup:

GSCB Background Check – You will need a code that must be obtained from the camp director at summerroundup@gmail.com

State and Federal Fingerprinting:

  • If you live in Maryland – Contact any of the fingerprint services at this link and make an appointment to get your fingerprinting done. Retain your receipt and bring it to camp for reimbursement. Be sure to follow the agency’s instruction before you go to the site. In most cases, you will have to fill out an online form, print it, and take it with you to the fingerprinting.
  • If you live in Delaware, you will need to get two fingerprint cards (one state and one federal) from Cheryl Price and take them to your local police department to have them properly fingerprint you. Then, mail the filled-in cards back to Cheryl, and she will send them in. Again, if there is a fee, bring your receipt to camp. 

Child Protective Services Background Check
For Delaware Residents:
DE CPS

Important Changes to Child Protection Services (CPS) Background Clearance Requests for Maryland Residents:
The Marlyand Department of Human Resources announced that Maryland camps will no longer be able to submit physical copies of CPS Background Clearance Requests. Camps are now required to submit electronically through the myDHR web portal.
There are two tasks you need to complete for the check:
        Create myDHR account
         Complete the survey

For all Newly Approved Staff (new staff inquiring about a position, please see below):
First Time Staff Registration

For all first time Teen Program Aides who have already completed the Summer Roundup Leadership Academy:
First Time Staff Registration

For all Staff who have volunteered for Summer Roundup within the past five years (Update of information only):
Staff Registration Form